Terms & Conditions – AI Safety Saarland

These Terms and Conditions (“T&Cs”) govern how AI Safety Saarland (“we,” “us,” “our”) delivers free educational activities, community events, and career advice services to individuals (“you,” “participants”) who engage with our work. These T&Cs must be read alongside our Privacy Notice and accepted before participating in our services.

1. About Us

AI Safety Saarland is a nonprofit based in Germany focused on reducing global catastrophic risks from advanced AI. We coordinate events, courses, discussion groups, and community infrastructure to support participants’ personal development and career progression in high-impact fields.

All services are offered free of charge. Participation is voluntary. We do not provide services to individuals under 18.

2. Scope of Services

Depending on your engagement, we may provide access to:

  • Educational courses, research projects, group discussions, and reading groups

  • In-person or virtual events, meetups, hackathons, or retreats

  • Online community platforms (e.g., Slack, Airtable)

  • Light-touch career advice or referrals to opportunities in AI Safety or EA-aligned fields

Participation may require submitting a form, attending interviews, or scheduling availability. Acceptance into structured programs is selective and based on alignment with program goals and available capacity.

4. What We Expect From Participants

By taking part in our activities, you agree to:

  • Submit accurate information in your forms and communications

  • Engage meaningfully and respectfully in sessions you are accepted into

  • Abide by community standards and behave professionally on all platforms (e.g. Slack, Zoom)

  • Notify us if your availability changes or if you can no longer participate

We reserve the right to pause or withdraw your access in cases of:

  • Disrespectful or harmful conduct

  • Inactivity that impacts the experience of others

  • Misuse of internal platforms or breaches of confidentiality

5. Data Handling & Communications

We handle personal data in line with our Privacy Notice. This includes data submitted in application forms, participation logs, Slack activity, and career conversation.

By participating, you agree that:

  • Your data may be used for program coordination, evaluation, and improvement

  • We may contact you with updates related to your involvement

  • You can opt out of non-essential communications (e.g. newsletters) at any time

  • If you receive career support, notes may be taken with your awareness to personalise our advice

6. Referrals & Career Support

Where you request or consent to career guidance:

  • We may share your profile (e.g., background, interests, goals) with relevant EA/AI Safety orgs

  • This only occurs with your informed consent

  • We do not guarantee outcomes such as internships, job offers, or funding

  • All referrals are made with the intent to support your trajectory within high-impact work

You can withdraw from referral pathways at any time by contacting us.

8. Program Discretion

We strive to deliver services reliably, but due to limited capacity and evolving priorities, we may:

  • Decline or defer applications

  • Change program timelines or content

  • Replace facilitators or restructure discussion groups

  • Pause or cancel underperforming or under-resourced initiatives

We aim to communicate major changes in advance where feasible, but reserve the right to act quickly when necessary.

9. No Guarantee of Outcomes

Our programs are informational and community-based. Participation does not guarantee:

  • Admission to any specific career pathway

  • Paid opportunities or funding

  • Endorsement by other EA or AI Safety organisations

We are not responsible for third-party decisions (e.g., employers or grantmakers to whom you are referred).

10. Governing Law

These Terms are governed by the laws of Germany. In the event of any dispute, we encourage participants to first contact us directly at info@ais-saarland.org to seek an informal resolution. If this is not successful, disputes shall be subject to the jurisdiction of the courts of Saarbrücken, Germany.

11. Contact

For questions about these Terms, program participation, or to exercise your data rights, contact us at:

📧 info@ais-saarland.org
🌐www.ais-saarland.org/privacy-notice

By submitting any form or continuing to participate in our programs, you confirm that you have read and understood these Terms & Conditions and our Privacy Notice.